What should I check if approval status does not update?

Confirm that the selected spreadsheet is the response Sheet linked to the exact Google Form you tested, then check Preflight, the reviewer email, the decision link, and the row status after the decision.

When should I leave a Marketplace review?

Leave an honest Marketplace review only after Preflight passes, the reviewer email arrives, the approve or reject link works, and the linked Sheet status updates.

Linked Sheet status

Track Google Forms approval status in Google Sheets

Q: Can Google Forms approval status be tracked in Google Sheets?

Yes. FormFlow writes approval status to the linked Google Sheets response file after the workflow is configured, Preflight passes, and a reviewer decision is recorded.

Use the linked Google Sheets response file as the status record for a lightweight Google Forms approval workflow. Start with one internal test response and confirm the row changes after the reviewer decision.

Install FormFlow Run first test

Quick answer

To track Google Forms approval status in Google Sheets, connect FormFlow to the response spreadsheet linked to the exact form, run Preflight, submit one internal response, approve or reject from the reviewer email, and confirm the same response row shows Pending, Approved, or Rejected.

Status update path

Response row is created

The Google Form writes the submission into its linked response Sheet.

FormFlow records Pending

The workflow starts and the row becomes ready for the first reviewer.

Reviewer decides

The reviewer opens the approval email and submits Approve or Reject from the decision page.

Sheet shows the result

The linked response Sheet becomes the audit record for Approved, Rejected, or the current pending state.

First-run checklist

Open the Google Form you want to test.
Confirm the form is linked to a Google Sheets response spreadsheet.
Open FormFlow and select that exact linked response spreadsheet.
Add one internal reviewer email address.
Save the setup and run Preflight.
Submit one internal test response with easy-to-recognize request text.
Open the reviewer email and click Approve or Reject.
Return to the linked Sheet and confirm the response row status changed.

If the Sheet status does not update

Wrong spreadsheet selected

Duplicated forms and copied test Sheets are the most common cause. Re-select the response spreadsheet linked to the exact form you submitted.

Preflight was skipped

Run Preflight before another live test. Fix any linked Sheet, reviewer email, or configuration warning first.

Decision link did not complete

Ask the intended reviewer to open the link with the correct Google account and send the decision page screenshot to support if it fails.

Row is hard to identify

Use a unique internal test phrase in the form response so you can find the matching row quickly.

What FormFlow does not replace

FormFlow is for lightweight Google Forms approval workflows with linked-Sheet status tracking. It is not a procurement platform, expense system, ticketing system, CRM, legal approval platform, or compliance workflow suite.

After the status updates

If Preflight passed, the approval email arrived, the decision link worked, and the linked Sheet status updated, the first-run approval path is healthy. That is the right time to move toward a live workflow or leave an honest Marketplace review.

Review after first successUse this only after the approval status updates in the linked Sheet.
Approval email not sendingDiagnose the email leg before checking Sheet status.
Approve or reject by emailUnderstand the reviewer decision path.
FormFlow supportSend Preflight, email, decision page, and Sheet status screenshots.

FAQ

Can Google Forms approval status be tracked in Google Sheets?

Yes. FormFlow writes approval status to the linked response Sheet after the workflow starts and a reviewer decision is recorded.

What status should I expect first?

Start by confirming the response enters a pending approval state, then confirm it changes after Approve or Reject.

Should I ask for a review if status did not update?

No. Use support first if Preflight, email delivery, decision links, or Sheet status did not complete.